What kind of data is archived?
Original Company: Archive Company:
Master Data/General
Data: this is static data, such as items, bill of materials and routings,
which is needed in the archive company as reference for the dynamic
data (e.g. items in
production orders). General data is copied to the archive company
but stays in the original
company, since it still might be needed there. Archiving
duplicates this data.
Historical Dynamic Data:
this is data like orders, finance transactions, and history files,
which are archived. Archiving means: the data is first copied to the archive company,
and
then deleted
out of the original company. The status of the data is checked before it is
archived
(e.g.
orders and projects have to be closed).
Texts: Text records, which
belong to archive records, are copied to the archive
company.
During the process, they receive new text numbers. The text is not removed from
the
original company by the archive process. It can be deleted with a
special program though,
which removes all unused text.
Dynamic Data not worth
keeping: some data that is deemed not worth keeping, will
just be deleted. A company's definition about what's worth keeping might deviate
from
Baan's definition. A common problem is that Baan doesn't offer archive
sessions for
certain data, which many
companies have to keep (e.g. sales orders for warranty reasons).
It's therefore necessary to go
over the list of data, that is not planned to be archived by
standard Baan and to find alternatives.
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