Archiving in Baan

Please follow the links below for information about archiving in Baan:

What is archiving?

ERP databases grow very quickly and can eventually have a negative effect on system
performance and productivity.  As a database grows it becomes critical to extract historical
data from production companies. 

Archiving allows companies to extract historical data from a production company and store it in
another form. 

There are two steps in this process: 

1. Historic data is transferred from the original company to a Baan archive company.
   Usually, separate archive companies are created for each year to make data management
   easier. The data is still visible and printable in the archive companies. Baan offers several
   sessions to sort out historic data and move it to an archive company.

2.  The data is kept in archive companies until it is no longer necessary to have it accessible
   on-line. Then the data is stored in another form (tape, CD, etc.) and the archive companies
   are removed from the system.

Archiving should be performed regularly. Most companies opt for yearly archiving. 

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Why is archiving done?

The main reasons for archiving are:

• Better data management
• Performance improvements
• Reusing number series (e.g. number series for sales orders or production orders)
• Master data deletions (e.g. obsolete items)
• Freeing up disc space

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